Users don't want to learn yet another interface for managing their documents.It's inconvenient to pull up a Web browser and navigate to a specific site just to upload or download a file, when they can simply use Outlook and attach the file to a message.
Information workers rely on integrated messaging and calendaring to help manage their daily tasks.The result is that most users open Outlook first thing in the morning and shut it down only at the end of the day.Although email is great for applications such as integrated calendars and scheduling, it's not as good for uses like document and content management.Your Microsoft Exchange Server administrators have a long list of reasons why sending large attachments through email isn't the best way to share documents.Executive Summary: Microsoft Office Outlook is a useful application for messaging, calendaring, and scheduling, but not as useful for document management.Microsoft Windows Share Point Services (WSS) and Microsoft Office Share Point Server (MOSS) 2007 was designed as a content management platform but users hesitate to learn yet another new interface.
With the integration points provided by Microsoft in the most recent Office release, you can use Share Point and Outlook together to fully leverage the strengths of each product.
Microsoft Outlook has long been the center of Microsoft's collaborative user experience.
However, few of them offer reasonable alternatives that have low impact on your users' habits, and changing users' work habits, especially when those changes reduce convenience, is difficult.
Enter Microsoft Windows Share Point Services (WSS).
Share Point was designed as a collaboration platform and therefore is a better medium for sharing content than any messaging system.
However, one of its main flaws—and the biggest obstacle to getting organizations to deploy Share Point—is its Web-based interface.